Use case ยท Agencies
AI Recruitment Software for Agencies
AI recruitment software for agencies handles first-pass screening and first-round interviews across several client roles at once. IntelliHire reads every application against a rubric built from your client's brief, runs AI voice interviews around the clock and writes scorecards citing the transcript. Recruiters decide who goes forward to the client.
- First rounds for several client roles at once
- Scorecards that cite the transcript
- Your recruiters decide who goes forward
Updated
Agency recruiters win placements on speed and judgment, yet much of the week goes on first-pass reading and chasing calendars. IntelliHire is AI recruitment software for agencies: it reads every application against a rubric built from your client's brief, runs first-round AI voice interviews around the clock and writes scorecards that cite the transcript.
Your recruiters can run first rounds for several client roles at once and present each shortlist with the evidence behind it. They still decide who goes forward to the client, and no candidate is ever rejected by a machine.
The problem
Why Agency Desks Run Out of Hours Before They Run Out of Roles
Every new client role brings another stack of applications, another round of calls and another hiring manager waiting for a shortlist. Recruiters end up screening when they should be talking to clients and candidates, and in a competitive search a slow shortlist can cost you the placement.
- Challenge 01
Too many applications
Each client role draws its own pile of applicants. Spread across a full desk, nobody has time to read each one properly.
- Challenge 02
Too much manual screening
Recruiters read resume after resume against each client's checklist. Every hour on first-pass review is an hour not spent on client calls or candidate relationships.
- Challenge 03
Slow interview coordination
Momentum disappears between calendars and follow-ups. While first calls are being arranged, strong candidates take other offers or other agencies' calls.
- Challenge 04
Great candidates get missed
A rushed first pass skips the unusual resume, and the candidate who would have impressed your client never makes the shortlist.
How IntelliHire helps
How AI Recruitment Software for Agencies Fits Your Desk
IntelliHire takes the reading, ranking and first-round interviews off your recruiters' desks, so their hours go to clients and candidates. For each role you set the job description and rubric, and every application is read and ranked against it with the reasoning shown.
Shortlisted candidates take a first-round voice interview at whatever hour suits them. IntelliHire's AI interview software transcribes each conversation, and interview scorecards that cite the transcript let your client read the candidate's actual answers, not just a rating.
AI-assisted human interviews, interview proctoring, recruitment analytics, and ATS and calendar integrations are available depending on your plan. Compare what each plan includes on the IntelliHire pricing page.
- 01
A rubric for every client role
JD and Rubric Studio drafts the job description and evaluation rubric together, so screening, interviews and scorecards for that role all measure the criteria your client cares about.
- 02
Every applicant read
IntelliHire parses every resume at any volume and surfaces relevant skills and experience with the context behind each person.
- 03
First rounds that don't wait
AI voice interviews run around the clock, so first rounds for several client roles can run at once without filling your recruiters' calendars.
- 04
Shortlists your client can check
Each scorecard cites the transcript, so when you present a shortlist your client can read the answers behind every rating.
In practice
A Client Search in Practice, From Brief to Shortlist
Here is how one client role moves through IntelliHire, and who does what at each stage. The same five-stage flow from how IntelliHire works runs for each role on your desk.
- Step 1
Your recruiter turns the brief into a rubric
After the intake call, your recruiter uses JD and Rubric Studio to draft the job description and rubric, then checks both against what the client asked for.
- Step 2
IntelliHire reads and ranks every applicant
Applications are parsed and ranked against the rubric, with the reasoning shown next to each candidate.
- Step 3
Your recruiter builds the shortlist
Your recruiter reviews the ranking, decides which signals matter most for this client and chooses who goes to a first-round interview.
- Step 4
AI runs the first-round interviews
Shortlisted candidates take an AI voice interview at any hour, after a device check in the candidate portal. Email and WhatsApp updates, with SMS depending on your plan, keep them informed.
- Step 5
Your recruiter presents, your client decides
Your recruiter reads the scorecards, chooses who to put forward and presents each candidate with transcript-cited evidence. Your client makes the hiring decision.
Who decides
IntelliHire Does the Reading. Your Recruiters Make the Call.
Agencies sell judgment. IntelliHire is built so that judgment stays with your recruiters and your clients.
| IntelliHire does | Your recruiters decide |
|---|---|
| Reads and structures every application | What the client's role actually needs |
| Ranks candidates against your rubric | Which signals carry weight |
| Runs first-round interviews around the clock | Who moves forward |
| Drafts scorecards with transcript evidence | What the evidence means |
| Flags integrity concerns for review, on selected plans | Who goes to the client |
Can IntelliHire run first rounds for several client roles at once?
Yes. Each role gets its own job description and rubric, and AI voice interviews run around the clock, so first-round interviews for several client roles can run in parallel without waiting for a recruiter's calendar. Your recruiters review the scorecards and decide who goes forward for each role.
What evidence can I give a client about a candidate?
Each IntelliHire scorecard rates the candidate against your rubric and cites the parts of the interview transcript it is based on. When you present a shortlist, your client can read the candidate's actual answers behind each rating instead of relying on a summary from memory.
Who decides which candidates go to the client?
Your recruiters do. IntelliHire reads, ranks, runs first-round interviews and drafts scorecards, but people make every decision. No candidate is ever rejected by a machine, and the terms say AI outputs must not be the sole basis for rejecting a candidate. Your client still makes the final hiring decision.
Does IntelliHire work with our ATS?
ATS and calendar integrations are available depending on your plan. IntelliHire does not list specific ATS products publicly yet, so bring the name of the system your agency uses to your demo and ask the team whether it is supported today.
How are candidates kept informed?
Candidates take their first-round interview at whatever hour suits them, after a device check in the candidate portal. Email and WhatsApp updates, with SMS depending on your plan, tell them where they stand and what comes next. Your recruiters review their answers, and no candidate is ever rejected by a machine.
See it on a live role
Run Your Next Client Search With IntelliHire
Bring a client role you are working on now. We'll show how IntelliHire would screen and interview for it, what a transcript-cited scorecard looks like, and where your recruiters stay in control.
No candidate is ever rejected by a machine.